Rotary Mega TV Auction 2022 -- Now's the Time to Start Gathering Items

Greetings to all Rotary South active and honourary members.  Today was our first meeting on Tuesday, our new day for Rotary lunch meetings; the first  meeting since Covid that we had so many physically in attendance (19); the first day of President Julio's year, (but he wasn't there as he was highjacked to do the video streaming of RI Pres Jennifer Jones "Imagine Rotary" tour); and the first chance for me to begin the Auction donation process.

 

We also said our farewells to Jean who is moving to Kanata to be closer to her daughter and family.  Jean was so important as membership chair for attracting a number of great members into joining Rotary South. All the best Jean!

 

Speaking of the Auction, now is the time to begin gathering in donations.  Attached are 3 forms.  You start with the "Donor Letter" - write in your name and contact info on the bottom and make 20 copies.  Then, whenever you buy something, anything really (groceries, vacations, hair cuts, clothes, vehicle maintenance, tools, home furnishings, etc. etc.) just give them one of these.  And get their contact info to follow up.  When you run out, make 20 more.

 

The next document is the "Donor Information", where you fill in (pen is fine) the donor's name and contact info, and details about the donation.  Items need to be worth at least $50.  If  worth $300 or more, they get special treatment.  Ideally, the donor will make 3 donations, one for each day that the auction is on YourTV (Cogeco).  Cash donations can be made, cheques payable to South, or by way of  e transfer or credit card on our website.  I'll need these "Donor Information" sheets and the donation itself in order to record the donation on the auction inventory control system.  I will be out of the country from Sept. 7 to Oct 3 and the 'donation deadline' is October 7, so the more I can get done before I leave, the better.  And there is generally a week or so grace period, but it varies depending on the timing of a lot of other steps that need to take place.  

 

The third document can be given to any donor who wants one, and ideally can be posted where their customers can see it.  I placed mine in plastic sleeve to make them stand out better.

 

Any questions, just ask.  Thanks, Dan.  905-227-9288     905-341-4335  ctoppari1@cogeco.ca

 

PS.  Honourary Members can participate in this too.  It's easy to do, and you don't have to sell anything.  We are gradually adding to our revenue, last year netted over $5,000. With all helping out, and with a few major donations, we should be able to double that amount.